1. Do not put times on an audition roster!!!!
2. Provide judges' screens for auditions.
3. Create and provide judges' packets containing:
a. forms 2, 3,
4 for all judges, plus a form 5 for each panel chairman.
b. pencils
4. Provide and train two room monitors for each audition room.
5. Provide judges' meal, financed by the region.
6. provide two computers, a printer, and a copy machine.
7. Provide a concession stand for students
8. Provide a warm-up area for auditionees, a director's lounge,
student waiting area, and 12 audition rooms. (Please make acoustic
considerations when choosing rooms.)
9. Provide internet access for the contest office.
Clinic Host Duties
HOST RESPONSIBILITIES PRIOR TO CLINIC:
1. Contact clinician well in advance to introduce yourself
and verify contact information.
2. Send the clinician information form to the clinician
shortly after the first contact. Clickhere
for clinician information form
3. Complete folders, if needed.
4. Deliver the list of percussion needs to the percussion coordinator.
5. Communicate with the site host to verify space on the stage,
set-up times, etc.
HOST RESPONSIBILITIES AT CLINIC:
1. Set up chairs, stands and percussion
for your band. Include a large name tag on each stand. The name tag
should face the conductor
2. Seat your band before the starting
time with the official list of names. Do not rely on printed program.
Obtain current list from Region Coordinator.
3. Make sure your kids know basic rules
such as no gum, no hats. Consequences can be - notify your director,
no patch, or sent home.
4. Communicate with your percussion coordinator
to see if he has any questions. WHERE AND WHO; PARTS AND EQUIPMENT.
5. Have pencils and mutes if needed.
6. Announce T-shirt and recording sales,
and that lunch on Sat is provided -FREE-in the cafeteria of your building.
7. Introduce your clinician to the band.
8. Make sure your clinician has every
thing he/she needs--such as a tuner, podium, beverage, etc.
9. Make sure you or a helper for the
clinician are in his room at all times, and are ready to handle problems
that arise. For example - a folder with a missing part, a student
that can't find his director.
10. Constantly verify attendance, particularly
on Saturday morning, Saturday lunch, and after breaks.
11. Announce your band and introduce your clinician
at the concert.
12. Collect the folders and hand out patches
at the concert.
13. Clear the stage at the end of the concert
of chairs and stands and loaned percussion equipment.
Make sure you know to which school each piece of equipment goes.
It is a good idea to check each piece for identification as it arrives
from its owner.
14. Get the expense voucher from the clinician
and then give him the check at the end of the program.
15. Make sure you clinician has transportation
to his hotel for Friday night.
CODE OF CONDUCT:
A. The code of conduct shall be governed by the recommended TEA/TMEA/School
guidelines.
B. Hats will not be permitted inside the buildings at any time
during any phase of the ATSSB events.
C. Food, candy, gum, or drink are allowed only in designated
areas, and never in rehearsal area, during rehearsal or performance.
D. All participants will show respect and courtesy towards everyone
at all times.
E. Participants should be ready for auditions, rehearsals, clinics,
and concerts at least five minutes prior to the start of each
F. All participants will display respect and courtesy towards
everyone at all times.
G. Electronic Communication or Gaming Devices are allowed ONLY
in designated areas. They should NEVER be used in a rehearsal area,
during rehearsal, or a performance.
H. Students should perform in concert in his or her school concert
band uniform.
I. All attire will conform to the student's school policy.
J. Any student breaking any rules governed by the code of conduct
is subject to dismissal from the Honor Band.