ATSSB Audition Entry Process Instructions
Note: All accounts from last year’s entry system have been deleted in order to assure accurate data.
Establish Your Account:
To do that go to: www.tmea.org
Click the Divisions Button – Go to Band – to Audition Entry Process
1. Click Login as Director (left).
2. You will be asked to enter your TMEA membership number. The first time you log in, leave the password blank; you will create a password on the next page.
Note: this password is not associated with your online membership renewal.
3. After submitting this information, you will be taken to the Director Information Page.
4. After you complete the information, click SAVE. You are now registered and will be taken to your personal Director’s Page. You may edit your personal information and/or select a contest and begin entering students. The next time you log in, you will see this page in place of the registration page.
For directors with more than one school (High School & Middle School)
To enter students from more than one school, follow the steps under "Establish Your Account" completely for your first school. For your second school, add a zero, "0", before your member ID (i.e. 1234 becomes 01234). For each additional school, add an additional zero (1234, 01234, 001234, etc.).
Upload a Text File of Your Entries
IMPORTANT: If you are unsure about how to use this alternate method of entering students, please follow the section below to enter your students. This method is designed for directors who have not begun entering students, because uploading a file will delete any entries you have typed in manually.
1. Select an audition from the list of available contests. This will take you to the contest summary page.
2. Click the Upload File button.
3. Read the on-screen instructions. Use the field names that are given on the screen to create your .CSV file. You may copy and paste the field names from the screen. All fields listed require data under them; to see the default data required, go to add a single student and check the drop-down list values.
4. Click the Browse button; select your .CSV file and click Open.
5. Click the Process File button. This will save your file to our server.
6. If there are no problems, click the Done button. Otherwise, if there is a problem, it will be specified. Please make the requested changes to your file, and upload your file again.
Entering Students into the Audition Process
1. Select an audition from the list of available contests. This will take you to the contest summary page.
2. Make note of the deadline. You will not be able to add, edit, or delete entries after this date.
3. Click ADD STUDENT. The type or level of the contest will determine the information required.
4. Enter the information requested for the student. If any fields are left blank, the student’s entry will not be saved.
5. Click SAVE ENTRY. The entry is saved and you are then returned to the contest summary page. Once a student is entered, their name will appear in the table. If the student is not listed, their entry was not completed due to missing data.
6. To add additional students, repeat steps 3 through 5.
7. To edit or delete an entry, click on the student’s name to edit and save the entry, or click on delete to remove the entry.
Finish Your Entry
Do this after ALL students have been entered!
1. From the contest summary page, print the Official Entry Form.
2. Attach a copy of TMEA and ATSSB membership verification. TMEA should be on it
3. Secure payment for your entries.
4. Mail both the Official Entry Form and payment to the appropriate region officer.
5. Be sure it is postmarked on or before the contest deadline