Website Updated 8/7/11
This website is the official document of ATSSB Region 8.
Region 8 Rules and Procedures, cont.
AUDITION PROCEDURES AND GUIDELINES APPENDIX
I. Facilities
A. It is the responsibility of the Region/Area Band Chair to ensure that sites chosen for auditions are ADA compliant.
B. Each audition site should have a large room in which to hold a judges meeting prior to the auditions, a room that will serve as the office, and a tabulation room that is off limits to the general public. There should also be a central area to post results for student viewing, as well as a warm-up room that will not disturb those students who are auditioning.
C. It is the responsibility of the site host to identify those rooms being used for auditions.
II. Region Auditions
A. General Information
1. Every judging panel shall adhere to ATSSB eligibility requirements (5-member panels).
2. Any audition that is involved in the selection (or elimination) of students for the All-State Band must include a majority of the official ATSSB scales and excerpts from each of the state-prescribed etudes.
3. Any student entered in any level of the audition process must meet all eligibility requirements.
4. The Region Chair may exclude visitors and spectators from the halls adjacent to the audition rooms to maintain privacy and control the noise level.
B. Audition Procedure
1. All students will play from one location in the room as long as it is practical to do so. A chair and music stand will be provided at this one location for the performing contestant. The student may stand or sit as long as he/she performs from that location in the room. If a percussionist chooses to use his/her own instruments, he/she is waiving the right to play from the “one” location in the room.
2. For HS auditions:
The judges must hear each student play a portion of each of the official audition etudes before auditions are completed. The etudes are those that have been published on the ATSSB website. There will be two rounds with selected scales and the excerpt of the first etude performed during the first round, and the excerpt of the second etude during the second round for all wind players. Percussion will audition in three rounds – snare, mallet, tympani – according to the state Percussion Audition Guide. In each round, the student must play at least one (1) to one and one-half (1½) minute(s) of an etude. This timing should be based upon the prescribed metronome marking. This will obviously be approximate. If the complete etude is less than one minute in length, it should be played in its entirety. At the end of the audition, each student should have performed selected scales and 2 excerpts. Both rounds of wind auditions will begin with the first student on the call list.
For MS auditions:
Cuts to the music should be made so that the scales and both etudes can be completed from one (1) to one and one-half (1½) minutes taking tempo markings into consideration. These cuts should be made ahead of time by the lead judge and communicate to the contest host 24 hours in advance so that they can be posted on the wall of the holding rooms and prepared for judge packets. Auditions will heard in one round, with each student playing all required music in one sitting.
3. Prior to each excerpt, if a student so desires, a brief one breath warm-up is appropriate. Percussion may only play the appropriate warm up
4. Metronome markings should be closely adhered to so as to maintain the intent of the music. Judges should be cognizant of the intent and be willing to penalize the student who does not adhere to the metronome markings. Flagrant abuse should be penalized and reflected in the judges’ scores. More consideration will be given to the student who adheres to the metronome marking.
5. A non-audible metronome may be used prior to the performance by the auditioning student—not during their performance. Audible metronomes are not to be allowed in the audition area.
6. With the exception of metronomes, absolutely no electronic equipment will be allowed inside the audition room during the audition. This includes, but is not limited to, Walkman, radios, CD players, electronic games, recording devices, cellular telephones, computers, etc.
7. Up to such time as the scales are completed, a student has the right to exit the audition room due to mechanical failure of his/her instrument and return to complete the audition after the instrument is repaired or the student locates another instrument to use. If an instrument cannot be repaired prior to the conclusion of the audition and the student is unable to continue the audition, the audition will be considered complete. If the student leaves the room after the first note of the first etude has been played, the audition will be considered complete.
C. Judging Process
1. The judging panels should use the forms provided by the Region Chair for tabulating results. Every care shall be taken to avoid mathematical errors. The monitor and panel chair have the primary responsibility for ensuring accuracy on the judges’ forms.
2..Interpretations and discrepancies in the music often occur and judges should be open-minded and sensible about possible printing and editing errors.
3. THE OFFICIAL NOTICE OF ERRATA OR SPECIAL PERFORMANCE
PROBLEMS FOR THE AUDITION MUSIC IS THE ATSSB WEBSITE.
4. Posted results should list all students who audition according to rank order.
DUTIES OF THE REGION COORDINATOR
A. Oversee high school and middle school ATSSB All-Region Band Auditions in matters such
as dates, site, judges, and hosts.
B. Oversee high school and middle school ATSSB All-Region Band Clinics and Concerts for
matters such as dates, site, hosts, band organizers, and clinicians.
C. Prepare or delegate preparation of the program for the Region Band Concert.
-
D. Oversee hiring of recording personnel and arranging for T-shirt & plaque sales.
E. Oversee ATSSB All-Region Jazz Auditions, Clinic, and Concert in matters such as dates,
site, and hosts.
F. Communicate with members of the region.
G. Organize and set the agenda for meetings.
H. Manage the region's finances.
I. Keep the region website updated regularly.
J. Attend ATSSB State Board meetings.
K. In emergency situations dealing with dates, times, and sites of auditions, the Region
Coordinator may make changes as he/she sees fit so as he/she is able to communicate these changes to all participating schools in a timely fashion and these changes do not create any undue hardships on greater than 10% of the participating schools."
REGION MEETINGS
All dates shall be set at the Region Meeting held in conjunction with the Region 8 Clinic and Concert. No changes to dates may be voted on at the annual Spring Region meeting unless there is an unforeseen complication and at least one representative is present from at least two-thirds of the schools that participate in Region 8 ATSSB. Changes in dates can be made at the annual Fall Region meeting if there is an unforeseen complication as long as the possible changes are communicated with all of the participating schools of Region 8 ATSSB at least 48 hours in advance. An unforeseen complication is one that was not discussed openly during a previous meeting.