ATSSB REGION 12 RULES
I. Region Band Entry Procedures
A. Auditions will follow the ATSSB Audition procedures as listed on the ATSSB website. High School audition music will come from the approved ATSSB list. Middle School audition music will come from the list approved by Region 12. The current rotation is as follows:
Middle School High School
2010-11 Year B 2010-11 Year E
2011-12 Year C 2011-12 Year A
2012-13 Year A
2012-13 Year B
2013-14 Year C
2014-15 Year D
B. Fees for ATSSB All-Region Band Auditions are set at ($6.00) per student per instrument. Fees for ATSSB Jazz Band Auditions are set at $30.00 per student per instrument.
C. The entries must be submitted online through the TMEA website or according to ATSSB procedures. (The deadline for entries will be posted on the website prior to contest day.) (Entry fees for late entries are DOUBLED). No changes of any kind will be allowed after the late entry deadline has expired.
D. A copy of head director’s ATSSB and TMEA membership cards must be attached to the registration form. The registration form must be received by the Region Coordinator prior to the auditions.
E. The head junior high/middle school band director must be a paid member of ATSSB and TMEA. The high school band director’s card cannot be used unless there is no junior high director.
F. A student will be denied to tryout due to a Director not being an ATSSB and TMEA paid member, and a written reprimand will be issued to the Director’s principal, superintendent and board of trustees.
G. Directors should enter all students they believe will audition, regardless of eligibility. The director is responsible for enforcing eligibility rules on the day of the audition. Student eligibility rules will be based on current UIL Rules of Eligibility.
H. Directors and students are responsible for checking the list of audition material and errata.
I. Sixth grade students may audition for the Middle School All-Region, but seventh and eighth grade students may not audition for the High School All Region Band.
II. Director/Judge Responsibilities-Auditions
A. Five judges must be used in each room for high school auditions and five judges for middle school auditions. The Region Coordinator will select a Chair for each room. An appropriate honorarium of $25.00 will be paid to non-Region 12 directors.
B. All Full time Directors from each school are required to be in attendance to judge at both the HS and JR HIGH tryouts. If a Director is not present, then a $50.00 fee will be imposed and a letter of reprimand will be issued to the Director’s principal, superintendent and board of trustees.
C. Prior to beginning the auditions, the judges in each room will select two scales plus the chromatic and one excerpt from each etude of the audition materials. (The selected audition materials will be posted outside the door at each audition room.)
D. All judges are required to use a calculator to add the results of his/her sheets. At the conclusion of the audition, judges must exchange Form 2A and check the tabulations.
E. Students auditioning should be out of view to the judges. At no time should the judges or students be in view of each other.
F. There will be no vocal communication between participants and judges.
G. Tempo must be strictly adhered to. Judges WILL NOT change tempo.
H. Middle school only- If the student leaves off part of the tryout, the room chairperson will remind the student of the omitted section as soon as he/she detects it, preferably before the student leaves the room.
I. Schools are required to bring adult chaperones to the audition for middle school and high school students.
III. Procedures for Audition
A. At the region audition (HS ONLY), only one student will be in the room to compete (like Area Tryouts). Parents of the student auditioning will not be allowed in the audition room.
B. The warm-up will be the one breath rule. Students may play the 1st note of the etude or scale. The percussion warm up time limit will be fifteen seconds.
C. Students may use their own music in the audition room. Original music will be provided in each room.
D. Two rounds will be used for the auditions starting with Letter A both times.
E. Students may audition on as many instruments as they wish, provided an audition fee is paid for each instrument. Students must decide which instrument that he/she will perform on at the Region Clinic/Concert, and will receive one patch for performing at the Clinic/Concert.
F. If a student qualifies for Area on two instruments, the student must choose which instrument he/she will perform on at Area before the audition results are final. The student will perform on the same instrument at the Region Clinic/Concert that is chosen to proceed to Area Auditions.
G. Students must perform excerpts selected by the judges from the required list for the appropriate year. No exceptions will be made at the any level.
H. A chromatic scale, two scales, and excerpts from each required etude will be heard. There is no memorization requirement at any ATSSB audition.
I. The monitor must stand away, out of sight, from the student while the student is performing.
IV. Administrative Issues
A. Auditions
1. All results will not be considered official until thirty minutes after ALL auditions and tabulations have been completed.
2. The Region Coordinator will mail or e-mail the results of the contest to all directors.
B. Region Band Clinic/Concert
1. If a director has knowledge that a student will not be able to participate in the Region Band or at Area auditions, he/she must contact the Region Coordinator at the earliest possible time.
2. Each student’s director (or a qualified proxy) MUST be in attendance at the rehearsals to assist the clinicians and assist in supervising his/her students.
3. The Clinic/Concert will be one week following the Tryouts for both HS and JR. HIGH.
V. Student’s Rights
A. Up to such time as the scales are completed, a student has the right to exit the audition room due to mechanical failure of his/her instrument and return to complete the audition after the instrument is repaired or the student locates another instrument to use. If an instrument cannot be repaired prior to the conclusion of the audition and the student is unable to continue the audition, the audition will be considered complete. If the student leaves the room after the first note of the first etude has been played, the audition will be considered complete.
B. Students have the right to an anonymous audition.
VI. Student’s Responsibilities
A. Students are responsible for attaining the accurate audition material from the ATSSB and Region 12 ATSSB websites.
B. Students are responsible for reporting any mechanical problems to the monitor before beginning the etude portion of the audition.
C. Students are responsible to refrain from any activity that would identify themselves or their school during the audition.
D. Students, who are selected as members of the Region Band, are required to attend all rehearsals and the concert. A student may be excused from a rehearsal in case of an emergency as determined by the Region Officers. The director must notify the Region Coordinator of the anticipated absence prior to the rehearsal or the student’s membership will be forfeited and an alternate will be called. No excused absences are allowed for the rehearsal or concert.
VII. Honorariums, Fees
A. The Region Band Clinicians will be paid a fee of $350.00.
B. The Region Band Organizers will be paid for duties including preparing folders, attending the rehearsals, or having a substitute director in the rehearsal during the Region Clinic/Concert and other necessary items as determined by the Region Coordinator.
1. Each Region Band Organizer will receive $50.00.
2. Each Percussion Organizer will receive $50.00.
C. The Region Coordinator will receive $300.00 per school year for services set for the in the section titled “Duties of the Region Coordinator.”
D. The Region Coordinator or selected director will receive $100 as an honorarium to host the Region OPS (Paid by the State).
E. The Region Secretary/Treasurer will receive $250.00 per school year for services set for the in the section titled "Duties of the Secretary."
F. The Computer Tech (if brought in from outside the Region) for Region Tryouts will receive $150.00 per region Band tryout as an honorarium.
G. The Region will contribute $500.00 to the ATSSB Scholarship Fund in February of each year depending on available funds.
VIII. Region Officers
A. The region will elect officers in the January of even number years. They will be nominated by the region members and elected by majority vote. They will serve for a 2 year term. There is no limited to consecutive terms.
B. Officers will be the following: Region Coordinator, Assistant Coordinator, Secretary/Treasurer, Jazz Coordinator.
C. In the event of an officer needing to vacate their office, an election will be held at the next scheduled meeting.
IX. Duties of the Region Coordinator
A. Oversee high school and middle school ATSSB All Region Band Auditions in matters such as dates, site, judges and hosts.
B. Prepare the programs for the Region Band Concert.
C. Contract with the Recording Company and T-Shirt Sales.
D. Oversee ATSSB Region Jazz Auditions/Clinic/Concert in matters pertaining to dates, site and hosts.
E. Communicate with members of the region.
F. Organize and set the agenda for meetings.
G. Attend State Board meetings.
X. Duties of the Assistant Coordinator
A. Conduct
called Region Meetings, with the agenda set forth by the Region
Coordinator in absences of the Region Coordinator.
B. Perform the duties of the Region Coordinator in the event of his/her absence.
C. Assist the officers as needed
D. Communicate w/ members of the region.
XI. Duties of the Secretary/Treasurer
A. Take and maintain the minutes of each meeting. Email or mail region minutes to the region members for their review for the next meeting. Pass on the minutes to the next secretary.
B. Communicate w/members of the region
C. Manage the Region's finances and provide financial reports.
D. Assist the officers as needed
XII.
Duties of the Jazz Coordinator
A. Secure Audition site, recording equipment,
assist Region Coordinator in auditions
B.
Have all materials ready for auditions
C.
Secure Clinic site, clinician, music and be there to assist clinician
during clinic.