• Woodwinds
  • Trumpet
  • Saxophone
  • Auxilary
  • Percussion

2016-2017

ATSSB Region 22 Band Division Audition Policies and Procedures

Elected Positions

**The positions listed below will be elected during the Band Division Meeting at the Spring Region Meeting. These are two year terms and elections are held in the years ending with 2, 4, 6, 8, and 0.

Band Division Chair-  
Responsibilities: This person is responsible for overseeing all ATSSB Region 22 Band auditions and clinic/concerts.  This person will also maintain the ATSSB Region 22 Band Division bank account and handle all financial transactions for the Band Division.
Stipend: There is no stipend for this position.  However, Region 22 Band will pay for travel expenses for the Region Band Chair to attend the annual Texas Bandmasters Association Clinic/Convention in order to represent Region 22 Band at all TMEA related activities (Receipts are required).  Also, Region 22 Band will reimburse the Region Band  Chair for any “out of pocket” expenses related to the operation of Region 22 Band events (Receipts are required).   All of the above will only apply if funds in the Region 22 Band bank account are available.
Band Treasurer- This person will also maintain the ATSSB Region 22 Band Division bank account and handle all financial transactions for the Band Division.

Director/Active Member Responsibilities

  • All directors assigned to a school must attend auditions where students from that school are entered.  This will help us insure complete and consistent panels.
  • If a director or Active Member/sponsor fails to attend on the day of the audition for which they have entered students, or fails to send a qualified proxy, that member will be subject to the TMEA/ATSSB Grievance Policy.

Region 22- All Region Band Instrumentation

High School Symphonic Band
Flute 10
Oboe 2
Bassoon 2
Clarinet 12
Alto Clarinet 1
Bass Clarinet 2
Contra Bass Clarinet 1
Alto Sax 2
Tenor Sax 1
Baritone Sax 1
Trumpet 9
Horn 8
Trombone 6
Bass Trombone 1
Euphonium 4
Tuba 3
Percussion 7
Middle School Symphonic Band
Flute 12
Oboe 2
Bassoon 2
Clarinet 18
Bass Clarinet 6
Alto Sax 4
Tenor Sax 2
Bari Sax 1
Trumpet 12
Horn 10
Trombone 10
Baritone 5
Tuba 6
Percussion 7

Audition Entry Procedures

  • All entrieswill be done online using the ATSSB Audition
  • Entry Fee is $10 per student per audition.
  • Online entry for All auditions will be open starting on Friday September 4.
    • Entry deadline wil be 14 days prior to the audition date (State Mandated).
    • A confirmation of your entries will be sent to you via email from the Auditions Coordinator. Correction to an existing student entry may be made between 13 and 7 days prior to the contest without penalty, but a student entry added less than 14 but more than 7 days prior to the contest will result in an additional 100% student late fee (State Mandated).
  • Late Entry deadline will be 7 days prior to the audition date. All late entries are an additional $10 per late entry (State Mandated).
  • Entry Fee deadline will be the same day as the LATE entry deadline (7 days prior to the audition date.) Fees to enter students must be paid by check and into the hands of the Band Division Chair before midnight on the Entry Fee deadline day. Checks are to be made out to ATSSB REGION 22.
  • Prior to the entry deadline, an email, from the Band Division Chair will be sent to each director. This email will explain the Region Band audition process; audition dates, entry fees per person, entry deadlines and penalties, and the director’s responsibility to the process and to their students.
  • If a director or Active Member/sponsor fails to attend on the day of the audition for which they have entered students, or fails to send a qualified proxy, that member will be subject to the ATSSB/TMEA Grievance Policy.
  • Once entry fees have been paid, there will be no refunds or substitutions.
  • 5 (five)-days prior to the audition, the Audition Coordinator will send, via email, a schedule and list of students. Please inform the Audition Coordinator directly concerning students that will not be attending the audition. Prior knowledge of these students allows the Audition Coordinator the chance to set up the most time effective audition possible. We are fully aware that some students will choose not to show up on the audition date.

Audition Personnel

  • The Band Division Chair will ask and assign people to serve as Judge Panel Chair.
  • It is the responsibility of the Judge Panel Chair to secure the correct number of judges AND an adult to serve as the inside monitor for that room. The judges selected should be band directors, but private teachers and university students may be used. The room monitor can be a band director, private teacher, university student or a responsible band parent. Anyone else willing to help should be cleared with the Band Division Chairman.
  • Audition Host
    • Responsibilities- The Audition Host will secure the correct number of rooms and students to act as helpers and outside room monitors. The Audition Host will also arrange for food and drinks for the judges.
    • Stipend- The recommended annual stipend for this position is $100.00. Also, Region 22 Band will reimburse the Audition Host for any “out of pocket” expenses related to the operation of Region 22 Band auditions (Receipts are required). All of the above will only apply if funds in the Region 22 Band bank account are available.
  • Audition Coordinator
    • Responsibilities- The Audition Coordinator will be responsible for scheduling Region 22 Band auditions via the TMEA/ATSSB online entry system. The Audition Coordinator will also manage the tabulation of all Region 22 Band auditions and coordinate all results and certification.
    • Stipend- The recommended annual stipend for this position is $100.00. Also, Region 22 Band will reimburse the Audition Coordinator for any “out of pocket” expenses related to the operation of Region 22 Band auditions (Receipts are required). All of the above will only apply if funds in the Region 22 Band bank account are available.

Audition Procedures

General Guidelines

  • All directors and students participating in ATSSB auditions must follow all ATSSB policies including:
    • The 2016- 2017 Region 22 Band Division Audition Policies and Procedures
    • The TMEA/ATSSB Band Division Audition Procedures and Guidelines Appendix

Both of the above documents are available on through the director's contest campus page in the TMEA contest entry page on www.tmea.org

  • Any violation of ATSSB audition policies may result in student disqualification through the TMEA/ATSSB Appeals Process.
  • No student may audition on more than one instrument.
  • All directors assigned to a school must attend auditions where students from that school are entered. This will help us insure complete and consistent panels.
  • Students enrolled in the 9th, 10th, 11th, and 12th grades may audition for placement in the Symphonic Region Band.
  • It is the responsibility of the director to certify that their students meet all ATSSB/TMEA Eligibility Requirements and are also academically eligible for any and all Region Band auditions and concerts.
  • It is also the responsibility of the director to inform the All Region Band Organizer and/or Audition Coordinator if any of their students will not be participating in an audition or clinic/concert.

Please inform them of no-shows for an audition 7 days prior to that audition.

  • No refunds will be given for a student that does not show for an audition.
  • No other student can be used to replace or substitute a no show student at an audition.
  • All judging panels will consist of five judges and one monitor. This will be at the Band Division Chairman’s discretion. Anything less than a 5-member panel requires a Variance Request from the Executive Board, which must be submitted before August 1. If a 3 person panel is used, THOSE JUDGES CANNOT JUDGE ANY OF THEIR OWN STUDENTS.
  • High School Auditions:
    • Audition Music for all Region 22 High School Bands will be selected from the ATSSB All State music. Visit the ATSSB website for the required audition music with the posted errata’s.(http://www.atssb.org/)
    • It is the responsibility of each director to notify the Region Band Chair of any students with special needs PRIOR to the audition date.
  • Middle School Auditions(SAME AS the High School)
    • The audition material information will be given after our Fall meeting.
    • It is the responsibility of each director to notify the Region Band Chair of any students with special needs PRIOR to the audition date.

Region Band Clinic/Concerts Stipends and Honorariums

Region Band Clinicians- $400 plus travel expenses
Region Band Organizer- $100.00
Region Band Percussion Organizer- $75.00

*For Region Band Organizers- Region 22 Band will reimburse the Organizers for any “out of pocket” expenses related to the operation of All Region Band events. (Receipts are required). Stipends for Organizers will only apply if funds in the Region 22 Band bank account are available.

Region 22 All Region Band Rehearsal Attendance Guidelines

    Once a student has earned a position in one of the Region 22 All Region Bands (All Region Middle School Band, All Region High School Band) it is required of that student to attend every and all announced and scheduled rehearsals. The rehearsals are announced and scheduled prior to the audition date for the respective bands. Region 22 does understand that there may be unavoidable conflicts, such as a school basketball game or SAT test. If the Band organizer or Region Band Chairman has been given notification by a student or the student’s band director that they have a conflict of this nature, then arrangements can be made. It is in the best interest of the student if they inform us prior to the event.

    Students who knowingly miss a rehearsal, without notifying their director, the Band Organizer or the Region Band Chairman risk losing their position or chair in the band or placement in the band altogether. Again, it is the Region’s position to work with each student. But if they do not inform the leadership about missing rehearsals, they put us and themselves in a very difficult position. It is not fair to those who are in attendance at all rehearsals. Everyone has to make adjustments to their schedules in order for these organizations to be successful. Please keep this in mind: Region 22 has a very good reputation around the state because of the quality of our students, their behavior, their rehearsal etiquette and especially their playing ability. We certainly want to maintain that reputation by making sure our students are all in attendance.

Updated: 12/12/16

Treble Cleff